Usually, the layout of small and big companies includes a conference room for board meetings. It’s a comfortable space where stakeholders and employees deliberate on strategies. Also, this meeting room is a place for creative ideas and holding in-house discussions with clients. Here are ways of designing a decent conference room with must-haves.
Create a Strong Impression
A welcoming meeting room often leaves strong impressions on clients. While designing the layout of the conference room, consider your clients’ needs and make it comfortable. Don’t forget that professionalism is often displayed in any conference room, and workers will need ample space to walk around to impress clients during meetings. When a conference room is small, it gives the feeling of a discomforting meeting.
Express Subtle Gestures
It’s not easy to fake some subtle gestures in the conference room if courtesy isn’t part of the company’s culture. Always, turn off sounds and vibrations of cell phones, or adjust the setting to allow for meeting mode. As you walk your client into the conference room, ask them to sit down or stand up to greet them if you are already seated. Also, these guests should have extra pens and notes placed according to their seat position.
Increase the Aesthetic Beauty
Avoid interior designs that form multiple blocks of colours in the conference room. It’s not a gallery or art shop but a meeting place for professionals. Instead, increase the aesthetic beauty with comfortable seats and eye-catching furniture designs. Install bright fittings, easy-to-reach electrical switches, and chairs with ergonomic designs. Chairs are the most visible items in any conference room because they are arranged uniquely. Comfortable seats might be adjustable, but they ease discomforts during unproductive discussions in the board room.
Test-run the Facility
The board room is a special facility for corporate meetings. It is a mediocre act to repair devices during meetings. So, preparation is key when important events like meetings have been scheduled. Before the big moment, test-run the facility to identify likely technical issues, and resolve them accordingly.
Additionally, conduct a mock presentation in the conducive board room. After pretending to be your clients, ask colleagues to critique the performance. This is an ideal practice for continuous productivity monitoring.
Use Good Lighting Fixtures
Traditional light bulbs emit heat and cause discomforts. During installation of light fixtures, complement the shade of light with the walls’ colour. Consider energy-saving, organic light-emitting diode (OLED) for modern conference rooms. Don’t forget to install wide blinds; they’ll prevent glares of natural light from causing distractions in the board room. The importance of this investment needs to be considered significant due to the long term benefits and returns it holds.
Install Wireless Connections
It’s expected that modern conference rooms should have access to high-speed internet connections. You don’t want your company’s high-net-worth clients to stumble over intranet wires in the board room. Wire connections are a bunch of complex technology that shouldn’t be used in modern meeting rooms. Instead, the IT support team should install trouble-free wireless connections for media players, computers, and whiteboards in the board room.
Provide Basic Fixtures
Regardless of the company’s budget for a conference room, the room’s dimensions should make the right statement. There should be space for necessary fixtures like a refrigerator, table with built-in cabinets, and bins at the corner of the board room. Usually, a conference room is part of the company’s integrated marketing plan and an extension of its brand. It’s also helpful to brand the conference room with the company’s colours, and logo. This style of branding shows how formal designs can strengthen professionalism.
It’s better to use consistent designs in the modern meeting rooms. Creativity might become a colossal error when it lacks authenticity. The company has it’s personality because of the official logo and traditional colours. Stick with a corporate colour instead of using risqué office decorations.